HR Administration & Compliance Manager in Fort Mill, SC at Sunbelt Rentals

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Sunbelt Rentals strives to be the customer's first choice in the equipment rental industry. From pumps to scaffolding to general construction tools, we aim to be the only call needed to outfit a job site with the proper equipment. Not only do we offer a vast fleet that ranks among the best in the industry, we pair it all with a friendly and knowledgeable staff. Our employees are our greatest asset, and although we present a comprehensive equipment offering, our expertise and service are what truly distinguish us from the competition.

We pride ourselves on investing in our workforce and offer competitive benefits, as well as extensive on-the-job training for all eligible employees.

As a highly successful national company, we are constantly looking for talented individuals to support our growth. If you are interested in pursuing a rewarding career, we invite you to review our opportunities!

Job Description Summary

The HR Administration & Compliance Manager is responsible for leading the HR Administration & Compliance team, which manages all administration and compliance efforts across HR in a centralized function. The manager serves as part of the HR Shared Services and HR Operations leadership team, and partners across HR to ensure administrative process and compliance excellence.

This role is the primary owner of pre-employment activities to include background checks, drug testing, and preparation to Day 1 for new hires. This role also oversees functions such as (but not limited to) Form I-9 compliance, all HR administrative compliance requirements state and federal), unemployment oversight, Work Opportunity Tax Credits (WOTC), contingent worker administration, tuition reimbursement administration and the vehicle reimbursement program.

He/she oversees the vendor partner relationships who enable our pre-employment and compliance needs and activities.

• Serves as the organization’s HR administration and related compliance expert.

• Leads the HR Administration (including pre-employment) & Compliance function, including oversight of process improvements and standards to ensure process excellence, high levels of compliance and excellent service delivery.

• Oversee HR administration vendors, ensure performance expectations are met through regular business reviews, and invoices and budgeting are aligned as expected. Establish and ensure achievement of vendor key performance indicators (KPI).

• HR Administration and Compliance team leadership including performance management, goal setting and career development activities.

• Oversees the Form I-9 compliance for Sunbelt Rentals and act as program administrator. Responsible for process excellence related to the I-9 program.

• Oversee and ensure HR administrative processes are streamlined and effective to include control reporting to detect process breakdowns.

• Lead continuous improvement efforts of the whole HR Administration and Compliance function.

• Provide oversight to employ the ServiceNow system is a way that ensures process excellence and maximizes the ServiceNow administration module, as needed.

• Serve as key resource for providing Workday standards and requests related to HR administration and compliance needs.

• Establish a “service recovery” tracking and remediation process in the event a process fails, to ensure a holistic approach to correction – including system corrections or enhancements, full people impact collection and corrective actions as necessary.

• Ensure “knowledge articles” and standard operating processes (SOP’s) are created for use by the HR administration and compliance team, HR, managers and the organization.

• Serve as escalation point for HR Administration and Compliance team issues.

• Partner with HR business partners and other key HR groups to gather and incorporate input into the service delivery model and any further enhancements.

• Participate in initiatives and projects as required. Other duties as assigned

• Bachelor’s degree Human Resources, Business or equivalent experience

• Minimum 5-8 years’ experience in management of a HR Administration and/or Compliance HR Shared Services or HR Operations Team

• Minimum 3+ years in working in Workday, ServiceNow and other HR technology solutions

• Experience managing Form I-9 compliance

• Experience leading teams in high-paced environment

• Continuous process improvement experience; demonstrated problem-solving ability

• Blend of strategic and tactical thinking, creative and analytic reasoning

• Ability to guide matrixed partner teams as well as collaborate across the organization for desired outcomes

• Excellent interpersonal and relationship management skills

• Ability to communicate, coach and influence internal and external stakeholders

• Ability to work in a fast-paced and changing environment

• Strong follow-through skills and ability to resolve issues promptly

• Excellent verbal and written communication skills

• Ability to maintain highly confidential employee information

• Comfortable working with tight deadlines

Must be able to bend, squat, crouch and/or reach and lift up to 25 pounds or more, as required by the job.  Some Sunbelt jobs may require driving for long periods of time, loading and unloading heavy equipment, performing work in extreme weather conditions including rain, wind, or excessive temperatures and/or night and weekend work.  All duties must be performed according to Sunbelt’s safety policies and guidelines.  Reasonable accommodations may be made to comply with ADA/ADAAA.

The above description covers the principal duties and responsibilities of the job.  The description shall not, however, be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day to day.

Sunbelt Rentals is an Equal Opportunity Employer — Minority/Female/Disabled/Veteran and any other protected ground

Starting rate of pay may vary based on factors including, but not limited to, position offered, location, education, training, and/or experience. Please visit https://www.sunbeltrentals.com/careers/ for more information on our benefits and to join our Talent Network.

Sunbelt also provides a comprehensive benefits package to its full-time employees. This package includes health, dental and vision plans, 401(k), volunteer time off, short-term and long-term disability, accident, life and travel insurance, as well as flexible spending, tuition reimbursement, college savings, EAP and length of service awards. You will become eligible for benefits on the first of the month following 30 days from your start date. Sunbelt offers team members the following time off from work, subject to Sunbelt’s policies: twelve to twenty-five vacation days depending on years of service; five sick days; six paid holidays, two paid half day holidays, two floating holidays, one inclusion day, and one volunteer day (unless specified in a collective bargaining agreement).

Gear up for an exciting career!

Sunbelt Rentals supports service members. Veterans encouraged to apply.

If a current Sunbelt Rentals employee has referred you for an employment opportunity please notify them that you are applying for this position. In order for the employee to get a referral bonus they need to contact their regional recruiter.